It is the policy of Whitehall Workplace Law to comply with the Privacy Act 1988 (Cth) (Privacy Act), including the Australian Privacy Principles.
What is personal information?
Personal information is defined under the Privacy Act. It includes any information or opinion, regardless of its source, which identifies an individual, or from which an individual’s identity can be ascertained, whether the information is true or not, and recorded in material form or not.
Collection of personal information
We only collect personal information necessary to perform our business functions and activities. We will collect personal information from you when you subscribe to our legal updates and/or instruct us to act for you and in most cases where we have other business dealings with you. The nature of personal information we collect will depend on your dealings with us.
For example, the type of personal information we may collect in connection with the services we provide will often include name and contact details, job title and communications between you and us. We may also collect and hold personal information about contractors, service providers and job candidates, such as name and contact details, references and information required to make payments.
In general, we collect personal information directly from the individual to whom the information relates, or from the organisation with which that person is associated.
Use and disclosure of personal information
We may share your personal information with third parties where this is appropriate for the purposes set out above, including with the following types of person / organisation:
- barristers, experts or other relevant third parties in relation to your matter;
- data storage and archive service providers;
- external lawyers who we may contract to assist us in providing legal services to you;
- government regulators, where required;
- information and communication technology providers;
- litigation support and printing service providers;
- our contracted service providers, including our cloud-based practice management system provider; and
- overseas law firms where we are required to seek advice on foreign laws.
We will use and disclose personal information for the purposes for which it was collected, including providing legal services, contracting out our functions to external service providers and complying with our legal and regulatory obligations. Otherwise, we will not disclose personal information unless required by law or permitted under the Privacy Act.
We may use your personal details, including your email address, to provide you with information about legal developments and marketing our services (including legal updates and other publications). If at any time you do not wish to receive further marketing information, please contact us.
Security of personal information
We take reasonable steps to prevent unauthorised access to, and disclosure of, personal information, and take all reasonable care to protect personal information from misuse and loss.
Access to personal information
Under the Privacy Act, you are entitled to access your personal information, subject to some exceptions. You also have the right to ask us to update or correct your personal information if it is inaccurate, incomplete or out of date.
Level 14, 330 Collins Street, Melbourne, VIC 3000
T (03) 8605 4841
F (03) 8601 1180